Agreement to all of the following Conditions of Use is required as part of the Renting License Agreement that each One-Time Event Tenant must sign prior to occupancy; and part of the Lease Agreement that each Long-Term Tenant must sign prior to occupancy.

1. To reserve a rental date, a deposit is required. The deposit will be the lesser of;
       a. The minimum two-hour rental fee for the facilities reserved -or-
       b. $150.00
2. Large weddings or other elaborate functions may require a larger deposit as determined by the Business Administrator. A License Agreement must be executed for all One-time Event rentals. A lease is required for all long-term rentals.
3. Payment of all fees and required deposits must be made two weeks in advance of event, except for memorial services or funerals and other special situations. Cancellations must be made 30 days prior to the event for refund of deposit.  
4. All time spent using the facility, including set-up and breakdown time is considered chargeable. Church buildings may be occupied from 6:00am until 10:00pm. 
5. Rentals to non-members and friends require that a church employee, events coordinator, meeting/security monitor or Board Member open and lock up the building(s) and be present at all times. 
6. All Emerson Church buildings are smoke free—no smoking is allowed. 
7. Pre-approval is necessary for the use of any Emerson Church musical instrument including our organ, pianos and harpsichord. Usage fees will be required, at the discretion of our Business Manager (see our page, Rates For Add-On Equipment for info). As usage needs vary widely, the Business Manager will coordinate with Emerson’s Music Director to set the price of instrument use by tenant. 
8. Emerson Church does not provide catering. The kitchen in Westwood Hall may be rented for use in warming foods and getting them ready for serving. However, since it is not a commercial kitchen, foods may not be cooked there.
9. Wine and beer may be served in Westwood Hall and the Clara Barton Gathering Place. No other alcoholic beverages are allowed.
10. No foods or beverages of any kind are allowed in the Sanctuary, except for ceremonial use pre-approved by our Ministers. 
11. Wedding rentals are subject to additional conditions as included in the pastoral manual, Celebration of Marriage available from the Business Manager.
12. Throwing rice or confetti is not allowed anywhere on the Emerson Church campus.  Birdseed may be used outdoors if pre-approved by our Ministers. 
    

Contact Business Manager Karen Van Horn to schedule a tour and/or with questions about our facilities or rental rates, and receive paperwork. Click here to email Business Manager, or call (713) 782-8250, x126.  (Content updated: July 12, 2007)